Question 1

When is a notarized translation required?

Accepted Answer

You always need a certified translation if the translation is to be submitted to government agencies. For example, you submit a birth certificate from Russia to the authorities in Switzerland.

Question 2

What should I do to get a certified and official translation from UniTranslate?​"

Accepted Answer

Send us your documents to info@unitranslate.ch. Please also explain why you need a translation. Our experts will inform you about the type of certification you need.

Question 3

For which documents is notarization often required?​

Accepted Answer

UniTranslate often translates and notifies the following documents:​  Judgments Diplomas Birth Certificates Marriage Certificates CV, job references Divorce Certificates Documents for immigration Passports, visa certificates patents, patent specification School and training certificates Contracts, extract from the commercial register Certificate of Residence, etc.

Question 4

What is a notarized translation?

Accepted Answer

A notarized translation is deemed to have been created when the translator or the managing director of the translation agency has the signature on the translation certified by a notary.

Question 5

How is a translation notarized?​

Accepted Answer

The signature of the translator or the head of the translation agency should be certified by a notary.

Question 6

When do you need a certified translation with an apostille?

Accepted Answer

A certified translation with an apostille is only required if the document is to be sent to a country other than the country of origin. For example, if a birth certificate issued in Switzerland is to be sent to the authorities in Spain, an apostille is required for translation. Before you can get an apostille, you must first have a notarization.

Question 7

What to do if the destination country for translation does not accept an apostille or is not in the Hague Convention?"

Accepted Answer

You can find a list of countries in the Hague Agreement at this link: https://www.hcch.net/apostille  If the destination country is not listed here, it is best to consult the embassy of that country, but often the translation will need to be legalized by the embassy. In order for the translation to be legalized, it needs to be notarized beforehand.

Question 8

What kind of certifications do you need and under what conditions?

Accepted Answer

Situation 1) The document was created abroad and you want to use the translation in Switzerland:  In this case, a notarized translation is sufficient.   Example: A birth certificate from Sweden should be submitted to Swiss authorities.   Solution: Translation with notarial certification.   Situation 2) The document was created in Switzerland and you want to use the translation abroad:  Solution: Translation with notarial certification and with apostille or additional certification, depending on the target country. Situation 3) The document is created in Switzerland and you want to use the translation in Switzerland  Solution: Translation with notarial certification  Situation 4) The document was created abroad and you want to use the translation abroad.  Example: The document is from France and you want to submit it to the German authorities.  Solution: Translation with notarial certification and with apostille or additional certification, depending on the target country.

Question 9

What is the difference between  apostille, legalization or authentication for translations?"

Accepted Answer

An apostille certifies the authenticity of the translator's signature for authorities abroad. An apostille is only possible if the destination country is in Hague Convention. Here is the list of countries in the Hague Convention: https://www.hcch.net/apostille  A legalization certifies the authenticity of a signature for authorities abroad and is generally used if the target country is not in the Hague Convention.  A legalisation is usually created by embassies so that the translation is valid in the target country.   How do I do it?  Consult the embassy to find out what kind of certifications are required. In any case, you need a notarized translation.

Question 10

Where can I have foreign documents authenticated?

Accepted Answer

Each country certifies the official documents of its authorities itself. On the Hague Convention website https://www.hcch.net/apostille you will find a list of the competent authorities per country. The signatures of foreign representations in Switzerland can be authenticated by the Federal Chancellery, but not in the form of an apostille. See www.bk.admin.ch and legalizations above.  ​ Source: Zurich State Chancellery

Question 11

What certification do I need for the translation?

Accepted Answer

We would be happy to help you. Write us your request to sales@unitranslate.ch and we will find a solution together.

Question 12

I need a notarized translation at the weekend or on the same working day.

Accepted Answer

Unfortunately the notaries are closed at the weekend. An expresse notarized translation during the week is possible. Please contact us, preferably by phone!

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